vehicles / property
MALE/FEMALE DRIVING AND TRAVEL RESTRICTIONS | We desire to provide an environment that is above reproach in order to promote healthy work relationships. Two non-related, male/female team members or an team member with a trade partner/vendor/supplier are prohibited from traveling together (driving, flying, etc.) on Company business including, but not limited to: off-site lunches, team building events, Company events, and any business travel. To adhere to this policy, team members are required to invite a third person or travel separately.
COMPANY VEHICLE USE & ACCIDENT REPORTING | We desire to be good stewards of our Company vehicles and to keep our team members safe while driving. The Company provides certain team members with vehicles for business purposes as a part of their daily duties. In addition, all eligible team members may drive Company vehicles or "floaters" for Company business use. All eligible team members must review and acknowledge the eligibility and responsibilities in our signed Company vehicle policy.
Consumer and credit reports may be obtained as part of the evaluation of your job application and/or employment by us. The reports may be procured by the Company or their agents, and may include your driving record, an assessment of your insurability under our insurance policies, or other consumer reports. By signing the MVR disclosure, you authorize the Company to procure such reports and additional reports, as it deems appropriate, to evaluate your insurability or for other permissible purposes.
Our Company Vehicle Policy is as follows:
We desire to keep our employees safe while driving and also to be good stewards of our Company vehicles. The Company provides certain employees with vehicles for business purposes as a part of their daily duties. In addition, all eligible employees may drive Company vehicles or "floaters" for Company business use.
Note: This policy covers employees driving Company vehicles, but also employees driving personal vehicles or a rental for business purposes.
Eligible drivers must maintain their driving record. An employee’s Motor Vehicle Driving (MVR) report driving record along with any known incidents in a company vehicle will be reviewed at least twice a year to ensure drivers are and continue to be eligible to drive under this policy. Criteria that will prevent a driver from being eligible to drive includes but is not limited to:
- Three or more vehicle violations* in a three-year period
- Two or more At-Fault** accidents involving another vehicle or person in a three-year period
- Charged with intoxication and under the influence of a controlled substance while driving
- Awaiting Director review following a positive test for a prohibited substance
- An inactive license (suspended, revoked, expired, or restricted)
Employees under 21 are subject to the above guidelines in conjunction with these additional guidelines:
- Motor Vehicle Report (MVR) must be clear, with no violations
- Must be a licensed driver for a minimum of two years
- MVR screening at least every six months up to age 21
Failure to maintain policy guidelines and responsibilities may result in loss of driving eligibility and could result in termination of employment.
Driving a Company Vehicle
While driving a company vehicle, you agree to follow the below guidelines:
- Employees assigned a company vehicle are subject to a minimum of two drug and alcohol screenings per year
- Only an authorized employee is permitted to drive the company vehicle (no spouses, no other family members, and no friends)
- Company vehicles can be driven to an employee’s home if the commuting distance is 35 miles or less from the employee’s office. Driving distances of greater than 50 miles outside of your area is prohibited for personal use.
- Company vehicles are intended for company business; however, normal personal use is allowed. Use of a company vehicle for ridesharing or on-demand delivery services is prohibited at all times.
- Personal use of company vehicles is a non-cash fringe benefit, so its value must be determined at least once per year. The value of this benefit will be added to the employee’s taxable income annually based on the cents-per-mile rule. (IRS Publication 15-B)
Reporting of Accidents
All crashes or accidents must be immediately reported to the driver’s Leader and Employee Support regardless of fault or severity. The driver may be required to undergo an alcohol and drug screening as soon as possible. A formal review by Executive Leadership and the employee’s leader will convene to evaluate the circumstances of the incident. Once a decision has been made, the Company will act according to the guidelines set forth below.
Defined as any At-Fault offense not involving another vehicle, person, and/or where the employee is not injured within the past three years.
1st Offense | Verbal warning
2nd Offense | Written warning
3rd Offense | Leader discussion and possible termination
Any subsequent At-Fault accidents within a three-year period may result in termination.
Defined as any At-Fault offense involving another vehicle, person, and/or where there is excessive damage to the employee’s vehicle and/or the employee is injured within the last three years.
- All major offenses will result in a written warning and are subject to leader’s discretion up to termination
- Any offense resulting in a Class B misdemeanor or greater will result in immediate suspension and possibly result in termination
When signing the provided acknowledgement, I, the undersigned, acknowledge that I have been given a copy of the Vehicle Policy, and that I am in compliance with all points listed above and that I will report any and all vehicle or driving violations. I understand that if I fail to stay in compliance with this policy, I risk being disciplined up to and including termination of my employment.
* Vehicle violations includes all known moving violations and at-fault accidents
** At-Fault is defined as an accident in which the employee is deemed to be the cause of the accident determined by (but not limited to) leadership review or a police report.
COMPANY PROPERTY USE | We may provide you property, tools, technology, intellectual materials, etc. to help you do your job. You are responsible for protecting these resources at all times. Upon termination of employment, whether voluntary or involuntary, you are required to return all property to your leader. In addition, unapproved removal or possession of Company property at any time is prohibited.
PERSONAL PROPERTY | We cannot be responsible for personal property that is lost, damaged, or stolen. If you bring personal property/items/belongings into the office or on Company property, you are responsible to keep track of them.
If you do bring personal property, you need to understand that it will not be covered under our insurance and, because of limitations, may not be covered under your homeowner’s policy either.
Also, we prohibit any items on the premises or worksite that are sexually suggestive, offensive, or demeaning to specific individuals or groups. Team members should understand that all personal property brought onto the Company’s premises may be inspected for purposes of enforcing policy and to protect against theft.
Possession of dangerous or unauthorized materials, such as explosives, are prohibited on Company property.